A Full Range of Services...
Our standard suite of management services are outlined below. Need something extra? We will tailor a package to meet your needs.
Administration
Meetings
- Schedule and attend meetings of the board, not to exceed one per month
- Schedule and attend Annual Membership Meetings
- Prepare all meeting agendas and draft meeting minutes
- Prepare/mail, to all members, materials for Annual Meeting and other pertinent information as requested by the Board
Contracts
- Prepare bid specifications, coordinate bids and contract preparations and obtain final contracts for Board approval (this applies to normal, day-to-day service contractors)
Insurance
- Obtain quotes for Board approval for regime/association property, liability and D&O coverage
- Periodically review & update insurable values as requested by the Board
- Coordinate regime-related claim efforts
Other Services
- Maintain all regime/association records as required by documents or applicable Federal or State Laws
Financial
Accounting services are completed by an independent accounting firm, Outsource Financial, Inc., supervised by Certified Public Accountant, Scott Powell.
Budget Preparation
- Prepare and submit to the Board budget information based on historic or current contract costs for use in the budget preparation and approval process
- Prepare the final budget for Board approval
Assessments
- Invoice all regular and special assessments in accordance with the Board of Directors and the regime/association documents
- Regular follow-up of all delinquent accounts
- Coordinate attorney’s involvement regarding lien filings and foreclosures as requested by the board
Management of Funds
- Establish individual regime/association accounts with Board-approved financial institutions
- Maximize return on invested funds as directed by the Board
Disbursements
- Disburse funds as approved by the Board
- Review and approve individual invoices
- Review and approve all contract payments
Financial Statements
- Provide the Board financial statements; including Balance Sheet and Statement of Operations with comparisons of Budget and Cash Flow
- Prepare detailed analysis of all disbursements
- Prepare monthly aging of assessment receivables
Support Services
Data Processing
- Top-of-the-line software package
- Onsite regime managers equipped with state-of-the-art computers and software
Administrative Office
- Located in Mount Pleasant
- Dedicated conference room for Board and Annual Meetings, with tele-conference capabilities
- 24/7 on call emergency service
License
- South Carolina Real Estate License